Human Resources Manager

- Manage Human Resources functions

- Full cycle recruiting including but not limited to job posting/advertising, candidate screening, interview support, background checks and references, onboarding planning, orientation coordination, new hire paperwork, validity of license status, mentorship and integration, feedback and evaluation.

- Administrative documents such as but not limited to preparing offers of employment, job descriptions and other forms for new hires. Schedule first day of employment, prepare orientation package and keep updated as required.

- Employee engagement including promoting a positive work culture and employee engagement initiatives.

- Provide suggestions to organize and conduct employee information meetings, employee recognition programs, wellness initiatives, and activities that foster a productive and inclusive work environment including team building and social events and request approval from the President.

- Executive assistance to senior management and President including but not limited to calendar management, email and correspondence as requested, travel arrangement, information management, research and briefings, communication liaison

- Follow, lead, implement, and enforce all company policies and procedures

- Ensure incident reporting process is followed and report to WSIB as required

- Facilitate Joint Health and Safety Committee meetings, and record and post meeting minutes

- Attend any training as required including but not limited to JHSC, etc.

- Schedule all training dates in the company calendar and send invitations to appropriate employees with reminders prior to training, this includes but is not limited to Safety Training, Mandatory Training, New Employee Onboarding/Orientation, specialized training, etc.

- Maintain digital records of employee participation in all training and follow due diligence sign off for accountability. Track and distribute any certification for all company employees.

- Maintain and update employee files including but not limited to progressive discipline, employment history, performance reviews, vacation, sick time, leaves of absence such as personal, maternity and paternity leaves, etc.

- Administration of company vehicles, licensing, cell phones, equipment, etc.

- Manage building security, such as the assignment of keys, allocation of alarm codes for approved personnel and immediate deactivation or removal of access when an employee is terminated and/or concerns arise to warrant a block of access to the building, company database, and software etc. -Schedule start date for new employees and conduct the initial orientation meeting and complete required paperwork (i.e., payroll employee database information).Ensure any devices, keys, passcodes, software access, safety packs etc. are arranged prior to the new employee’s start date.

- Perform safety talks / toolbox talks -Provide support to administer payroll

- Collaborate with employee’s Supervisor/Scheduling for time off request approvals and update applicable company calendars.

- Administer and provide information to employees on benefits programs including enrollment and cancellations, attend related meetings, and be the liaison with insurance professionals as required.

- Answer employee questions and address their concerns in a timely manner while keeping the President and the applicable consultants informed about urgent matters.

- When delegating HR paperwork and tasks ensure employees are familiar with and understand the task, as well as follow up to ensure the task has been completed (i.e., performance reviews, incident reports, warnings, progressive discipline, etc.).

- Ensure all matters and/or concerns are discussed with the employee’s supervisor and the President and noted in the weekly report to the President. -Assist in conducting performance reviews for all employees including probationary reviews for new hires

- Handle employee relations matters, including conflict resolution and disciplinary actions. Provide guidance and support to managers and employees regarding employee-related issues and ensure fair and consistent treatment.

- Performs other duties as assigned by the Controller, President, or their delegate.

Qualifications

- CHRP/CHRL designation an asset, otherwise have taken a 3+ years course in Human Resources Management -2-3 years of Human Resources Experience

- Knowledge of construction industry would be an asset

- Must hold a valid driver's license, able to provide a current drivers abstract

- Ability to provide a recent police check

- Must have strong computer skills (Word, Excel, Outlook, etc.)

- Solid understanding of Human Resources and payroll concepts

- Excellent interpersonal, relationship building and employee coaching skills

- General knowledge of employment laws and best practices

- Excellent communication, time management, problem solving and organizational skills